Build your list BEFORE kickoff — this is the foundation of a successful campaign.
Print this page and have your student fill it out with your help. Some directors require this sheet to be turned in before kickoff.
Students who enter 25+ contacts raise significantly more than those who don't. The math is simple: more people who know about it = more donations. Most families are surprised how quickly they get to 25 once they sit down and brainstorm together.
Sit down as a family and go through each category. Start with cell phone numbers — your student will call and text these contacts, and phone outreach gets the best response rates.
Tip: Don't have their phone number? Use an email address! This is a great way to expand your list — especially for parents' coworkers where you may only have a work email.
Grandparents (both sides), aunts & uncles, adult cousins, great-aunts & great-uncles, family friends who feel like family
Coworkers, college friends, high school friends, workout buddies / sports league, book club / hobby group
Neighbors (current & former), church / religious community, former teachers or coaches, friends' parents, local business owners
Concert / game attendees, people who watched videos online, people who've complimented your playing
Many employers will match charitable donations — doubling the gift!
As you build your list, mark anyone whose company might match:
Print this page to get a blank contact worksheet, fill it out as a family, then enter contacts into BackStage before kickoff.
When you print this page, a blank 25-row contact table will appear that your student can fill in by hand and turn in to their director.
Parents should reach out to contacts BEFORE kickoff. This dramatically increases response rates.
Sample message:
"Hey! [Student] will be reaching out soon about their [band/program] fundraiser. The money goes directly to reducing family fees and improving the program. Just wanted to give you a heads up — thanks for considering it!"
Contact information is used only for this fundraiser and is never shared or sold.
Once you have your list, log into BackStage and add your contacts. The more you add, the more you'll raise.
Build your list BEFORE kickoff — this is the foundation of a successful campaign
Students who enter 25+ contacts raise significantly more than those who don't. Use this worksheet to brainstorm as a family, then enter contacts into BackStage before kickoff.
Go through each category and write down names. Your network is bigger than you think!
Many employers will match charitable donations — doubling the gift! As you build your list, mark anyone whose company might match:
Write down your contacts below, then enter them into BackStage. Cell phone numbers are best — calls get much better response rates than texts or emails.
| # | Name | Phone / Email | Co. Match? | Pre-Notified? |
|---|---|---|---|---|
| 1 | ||||
| 2 | ||||
| 3 | ||||
| 4 | ||||
| 5 | ||||
| 6 | ||||
| 7 | ||||
| 8 | ||||
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| 10 | ||||
| 11 | ||||
| 12 | ||||
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| 14 | ||||
| 15 | ||||
| 16 | ||||
| 17 | ||||
| 18 | ||||
| 19 | ||||
| 20 | ||||
| 21 | ||||
| 22 | ||||
| 23 | ||||
| 24 | ||||
| 25 |
Total contacts: _____ / 25 goal
CRITICAL: Parents should reach out to contacts BEFORE kickoff to let them know the student will be asking for support. This dramatically increases response rates.
Sample message:
"Hey! [Student] will be reaching out soon about their [band/program] fundraiser. The money goes directly to reducing family fees and improving the program. Just wanted to give you a heads up — thanks for considering it!"
Contact information is used only for this fundraiser and is never shared or sold.